Posters are displayed all day and will be organized by sessions. Posters should be mounted horizontally with the required maximum dimensions 40” (106.1 cm) wide x 32” (81.3 cm) high.  There will be 2 posters mounted per board and therefore must not exceed the space provided. Velcro/pins will be provided at a supply table for mounting posters.

Each poster presentation will have a number assigned with one person listed as the presenter. The presenter is responsible for mounting, presenting, and removing of the poster on the correct board. Should circumstances prevent a presenter from making your presentation, you must arrange for a substitute presenter.

Presenters should locate the correct poster board number (list will be posted at the registration table) and mount their posters on assigned boards between 8:00-8:30 am on the day of their presentation. Presenters are responsible for removing their posters immediately at the end of each day so that the boards may be prepared for the next day.

Poster Schedule

Day 1: 8:00 a.m.–6:00 p.m.
Day 2: 8:00 a.m.–4:30 p.m.

Presenters are expected to attend their poster during the coffee breaks

Tips for Preparing a Good Poster Presentation

• Ensure that the poster is readable from at least five feet away (min. font size of 18pt).
• Aim for visual appeal and simplicity in the poster design. Organizing the poster in columns is recommended.
• Be clear and concise in all statements. Avoid presenting too much information and make use of bullet lists.
• Use a short descriptive and compelling title written in plain language.
• Include list of authors and affiliations under the title.
• Resist the temptation to overload the poster with excessive text and data. Infographics are recommended.
• Abstain from including an abstract and excessive background details.
• Do not include any advertising material in your presentation.
• Strive for creativity and clarity.

Session 1 and 2 (8 talks each in concurrent sessions). These are a maximum of 20 minutes in length (15 minutes plus 5 minutes for Q&A).  Keep in mind that in a slide presentation, you will have only 15 minutes and should leave time for questions or discussion.  The chairperson will require all speakers to adhere to the time limit.   There will be a 2 minute gap between speakers to switch over or allow audience to move between talks.

Session 3 and 4 (5 invited presentations each). These are 15 minutes each (or 25 minutes for the 1^st speaker) followed by a moderated 1 hour panel discussion with all speakers.

Presentations should be prepared for use with PowerPoint at 16:9 (widescreen) in a PC compatible format. If you have developed your presentation with a Macintosh, it SHOULD project properly, but we encourage you to preview it on a PC with PowerPoint BEFORE arriving at the meeting to ensure that it will project properly.

Arrive at least 30 minutes prior to the beginning of your session and introduce yourself to the chairperson. Provide appropriate information to him/her for your introduction. Transfer and upload your presentation on a USB stick to the conference computer in your session room between 7:50-8:20 am on the day of your Session. Alternatively, you may send your presentation to the Chair the day before.

No scheduling change can be made. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify the conference organizers asap.

Tips for Preparing a Good Oral Presentation

• Prepare your slide to communicate ideas, not details. If attendees want details, let them ask you in the Q&A period.
• A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data.
• A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A “methods” slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
• Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.